Steps to be taken by Counter Supervisors/Postmasters to prevent frauds in CBS post offices
To
our utter disappointment we came to know that a PA from Ahmednagar
Division has made manipulations in sanchay post data and in Finacle
also using the ids and passwords of other officials.
What
a disgrace!
We
pity those officials who are unknowingly got involved in this fraud.
We bitterly condemn these kind of fraudulent activities.
Even
though we cannot control the minds of fraudsters but we can control
their activities and kill the idea of fraud in their mind. Just
follow the below steps seriously and save yourselves from getting
caught up in frauds done by others.
Do not reveal your passwords to anyone
To
know who to trust and whom not to trust is battle long lost. Don't be
in a hurry to run to homes by giving your passwords to others and ask
them to complete your quota of work. Many of you may deny this but it
is undeniable fact in our offices.
Save
yourself by saving your passwords. Save yourself by properly
discharging your duties. If you properly supervise your counters you
can kill idea of fraud in the budding stage itself. Fraudster's will
not mess up with sincere supervisors.
Supervisors/Postmasters Leave the office after everyone has left the office only
It's
true that everybody wants to go home early. But waiting 5 more
minutes after everybody has left the office won't get any late for
you. Leave the office only after everybody has left. This action of
yours will create a fear in the minds of fraudsters.
Don't blindly sign the LOTs and Consolidations generated by the counter PAs.
How
many of us check all the transactions in LOT with vouchers? How many
us add all the counter LOTs, auto lists and check with the
consolidations?
From
now on wards follow this step. Because you will be leaving office
after everyone has left the office. Take a couple of minutes to
generate the CONSOLIDATION REPORTS of all schemes again and compare them
with those accounted for by the counter staff. If you find any
discrepancy you can immediately refer to take action.
At
least generate the reports on the next day morning and check with
yesterday's entries. Have a constant vigilance.
Attention HO's SO SB staff
Apart
from following above steps at HO SB counters do this also. Please
generate the consolidation reports of all SOs and check those amounts
with the figures in SO Summary. Don't just keep quite by checking with
consolidations sent by SOs and comparing them with SO summary.
Physical cash Should be tallied with that of Teller Cash amount
Many
offices are not serious about checking cash position in Finacle with that of
physical cash. Physical cash should compulsorily tallied with that of
cash position shown in finacle. Supervisors should make sure to check
teller cash positions of your counter staff using HTCPIAE and check
whether they have correctly accounted for the cash.
We
will give you more tips to check in the next part.
Please
be alert and be safe.
Lots
of Love
Team
of PO Updates.
